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  • Committee Roles/Responsibilities


    The committee is appointed by members of the association

    The committee are the PEAA representatives to the outside world


    Chairman

    Initial point of contact for all external contact

    Presenting PEAA in a positive light at all times

    Casting vote in the event of a voting deadlock

    Chair meetings and conduct all business in an orderly fashion

    Co-ordinate actions and work groups

    Progress/chase actions with parish council and others


    Treasurer

    Receive and record membership fees & plot rentals

    Bank any monies received

    Arrange payment for any services/purchases on behalf of PEAA and act as primary signatory to such payments, obtaining 2nd signature to payments as required

    Prepare annual accounts in simple form& provide copy to parish council when accounts agreed by PEAA AGM

    Pay for servicing/repair of machinery as required


    Secretary

    Prepare and circulate agendas for committee meetings, members meetings and the AGM

    Write up and circulate notes for all the above meetings

    Write short monthly article for the local "News and Views"

    Arrange social meetings 3 times a year


    Membership Secretary

    Show new members vacant plots, explain rules, regulations and fees. Give relevant forms and collect fees

    Keep membership records e.g. completed forms, plot and membership numbers, pass tenancy agreements to parish council

    Advise IT of new members info e.g. email address, address, telephone numbers to keep up to date

    Collect and chase fees

    Pass fees to treasurer


    IT

    Arrange free hosting for PEAA.UK site and email

    Maintain website and keep up to date with all meeting minutes and any updates as required

    Maintain all@ email list and enquiries@ general emails

    Arrange paying for domain name (and then claim back from Treasurer)

    Give website a refresh from time to time


    Social Secretary

    Arrange 3 social events a year (currently secretary task)

    Attend social events

    Attend committee meetings

    Write article for news and views (currently secretary task)


    Compliance Officer

    Know rules of compliance

    Keep an eye on all plots and their compliance to the rules

    Bring all non-compliance to the notice of the committee for confirmation

    Send standard pre-prepared letters in accordance with rules


    All members

    Laying communal wood chip on the haulageway before it gets too muddy

    Attend communal work days

    Weed hedges and keep debris free

    Keep all paths and haulageway weed free

    Laying wood chip at pedestrian entrance and in front of the container

    Ask a committee member to be trained in the use of the mower and strimmer and then cut all communal areas as required



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